[Appointment of Agency having set up in Delhi/NCR for Providing Conference Audio-Visual Equipment arrangements, Conference Photography and related Services on hire basis for period of 2 years (PAN India)] open
AI summary
This tender provides details about the project including scope of work, estimated value, deadlines, and eligibility requirements.
Overview
This tender, issued by the India Tourism Development Corporation Ltd., seeks to appoint an agency based in Delhi/NCR for providing conference audio-visual equipment arrangements, conference photography, and related services on a hire basis for a period of 2 years across PAN India.
Scope / Work
The appointed agency will be responsible for:
- Providing conference audio-visual equipment arrangements.
- Offering conference photography services.
- Ensuring all services are available on a hire basis for the specified duration.
The total tender value is ₹56,00,00,000.
Fees & EMD
- Tender Fee: ₹0 (No fee applicable).
- EMD (Earnest Money Deposit): ₹11,200,000. EMD exemption is allowed as per the NIT.
- Payment modes accepted include Demand Draft, Bank Guarantee, NEFT, and RTGS.
Key dates
- Publish Date: 21-Mar-2026 10:00 AM
- Bid Submission Start Date: 28-Mar-2026 10:00 AM
- Bid Submission End Date: 10-Apr-2026 06:00 PM
- Bid Opening Date: 11-Apr-2026 06:00 PM
- Pre-Bid Meeting: 25-Mar-2026 03:30 PM at Ashok Hotel, New Delhi.
Documents
Bidders must submit various documents, including:
- Tender notice (available at etenders.gov.in)
- Financial bid in BOQ format (available at etenders.gov.in)
- Various annexures including Bid Application Form, Bidder Profile, Power of Attorney, and more (available at etenders.gov.in).
How to proceed
Interested bidders should download the tender documents from the provided links, prepare their bids according to the specified requirements, and ensure all necessary documents are included before submission by the deadline.
AI insights
Appointment of Agency having set up in Delhi/NCR for Providing Conference Audio-Visual Equipment arrangements, Conference Photography and related Services on hire basis for period of 2 years (PAN India)
Key highlights
- high EMD amount
- tight bid submission timeline
- document completeness
- no tender fee
Financials
| Tender value | ₹56,00,00,000 |
|---|---|
| EMD amount | ₹1,12,00,000 — payable to As Per NIT at As Per NIT |
| Tender fee | ₹0.00 — payable to Nil at Nil |
Payment mode Offline
Timeline
| Publish date | 21-Mar-2026 10:00 AM |
|---|---|
| Bid end | 10-Apr-2026 06:00 PM |
| Opening date | 11-Apr-2026 06:00 PM |
Documents available from 21-Mar-2026 10:15 AM to 10-Apr-2026 06:00 PM.
Tender Documents
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| Name | Size | Type | Action |
|---|---|---|---|
| AVNIT.pdf | 2.37 MB | ||
| BOQ_317790.xls | 600.5 KB | XLS |
Work details
Location, category, and schedule for this procurement.
| Location | PAN INDIA |
|---|---|
| Category | Miscellaneous Services |
| Period of work | 730 days |
| Bid validity | 90 days |
Appointment of Agency having set up in Delhi/NCR for Providing Conference Audio-Visual Equipment arrangements, Conference Photography and related Services on hire basis for period of 2 years (PAN India)
Organisation chain
India Tourism Development Corporation Ltd.
Basic details
- Tender reference: AE/2024-2025/AVandPhotography
- Tender ID: 2026_ITDC_272406_1
- Tender type: Open Tender
- Form of contract: Works
- Tender category: Services
- No. of covers: 2
- Payment mode: Offline
- Withdrawal allowed: Yes
Work item
- Work description: Appointment of Agency having set up in Delhi/NCR for Providing Conference Audio-Visual Equipment arrangements, Conference Photography and related Services on hire basis for period of 2 years (PAN India)
- NDA / pre-qualification: Please refer Tender documents.
- Tender value (₹): 56,00,00,000
- Product category: Miscellaneous Services
- Contract type: Tender
- Location: PAN INDIA
- Pincode: 110021
- Pre-bid meeting: 25-Mar-2026 03:30 PM
- Bid opening place: Online
- Bid validity (days): 90
- Period of work (days): 730
Fees & EMD
- Tender fee (₹): 0.00
- Fee payable to: Nil
- Fee payable at: Nil
- Tender fee exemption: No
- EMD (₹): 1,12,00,000
- EMD exemption: Yes
- EMD type: fixed
Critical dates
- Published: 21-Mar-2026 10:00 AM
- Bid opening: 11-Apr-2026 06:00 PM
- Document download / sale start: 21-Mar-2026 10:15 AM
- Document download / sale end: 10-Apr-2026 06:00 PM
- Bid submission start: 28-Mar-2026 10:00 AM
- Bid submission end: 10-Apr-2026 06:00 PM
Covers (bid packets)
- 1 — Fee/PreQual/Technical — Copy of EMD (Annexure XIII)/ Bid Security Declaration (Annexure XIV) — .pdf
- Annexure I Bid Application Form (signed on letterhead) — .pdf
- Annexure IV Bidder Profile — .pdf
- Annexure VII Power of Attorney/Board Resolution (notarized) — .pdf
- Annexure VIII Undertaking (safety/compliance) — .pdf
- Annexure X Self-Declaration of Not-Blacklisted (notarized) — .pdf
- Annexure XI Integrity Pact (signed on plain paper) — .pdf
- Full tender document, signed and stamped on every page by authorized signatory — .pdf
- Annexure XV FRAUD PREVENTION POLICY — .pdf
- Annexure XVII Declaration On Litigation/Arbitration History — .pdf
- Scan copy of duly filled signed and stamped Annexure V — .pdf
- PQ - Legal Entity — .pdf
- PQ - PAN and GST Certificates — .pdf
- PQ- Non-blacklisting Undertaking — .pdf
- PQ- Litigation or Arbitration — .pdf
- PQ- Power of Attorney — .pdf
- PQ- Turnover and Networth — .pdf
- PQ- Past Relevant Experience — .pdf
- PQ- Professional Manpower — .pdf
- PQ- Geographical Presence — .pdf
- PQ- Structures/Equipment etc — .pdf
- TQ - Past Relevant Experience for VVIP Events — .pdf
- TQ - Geographic Presence — .pdf
- TQ - Past Experience — .pdf
- TQ - Professional Manpower Strength — .pdf
- POWER POINT PRESENTATION — .pdf
- TQ Turnover — .pdf
- TQ - Past Relevant Experience — .pdf
- PQ - Valid Registration — .pdf
- Any Other Document — .pdf
- 2 — Finance — Financial Bid as per BOQ format — .xls
Payment instruments
- Offline: Demand Draft
- Offline: Bank Guarantee
- Offline: NEFT
- Offline: R-T-G-S
Tender inviting authority
- Name: HOD (Ashok Events)
- Address: India Tourism Development Corporation Ltd, Ashok Events Division Convention Floor, The Ashok Hotel 50-B, Chanakyapuri, New Delhi-110 021 Tel No. 01126872616
Tender basics
| Tender type | Open Tender |
|---|---|
| Form of contract | Works |
| Tender category | Services |
| No. of covers | 2 |
| Organisation chain | India Tourism Development Corporation Ltd. |
| Source portal | etenders.gov.in |
Authority details
| Inviting authority | HOD (Ashok Events) |
|---|---|
| Address | India Tourism Development Corporation Ltd, Ashok Events Division Convention Floor, The Ashok Hotel 50-B, Chanakyapuri, New Delhi-110 021 Tel No. 01126872616 |
| Payment instruments | Offline (Demand Draft) , Offline (Bank Guarantee) , Offline (NEFT) , Offline (R-T-G-S) |
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