GOC

AICTE Grant for Organizing Conference

The scheme provides financial assistance to institutions for organizing conferences in various fields of science and technology, management, and hotel management, including BBA, BCA and BMS institutions.

Central Cash

States / UT: All India

Ministry / nodal: Ministry of Education

Nodal department: Department Of Higher Education

Scheme for: Infra

Scheme profile

Categories: Education & Learning, Business & Entrepreneurship

Target beneficiaries: Institution

Tags: Grant, Conference, Organization, Institutions

Details

The scheme of "Grant for Organizing Conference (GOC)" is a grant scheme by the All India Council for Technical Education (AICTE), Department of Higher Education (DoHE). The basic objective of the scheme is to bring academicians and experts from different parts of the country and abroad to share knowledge, experiences and research findings. This will provide an in-depth analysis of subjects and update the knowledge of the participants from academic/ research institutions.

Supported Areas

Artificial Intelligence, Machine Learning and Data Sciences, Green Technologies, Robotics and Mechatronics, Blockchain, Cyber Security, Quantum Computing, Internet of Things (IoT), Electric and Hybrid Mobility, Smart Cities, Renewable Energy, Climate Change Entrepreneurship, Innovation in Hospitality, Leadership Development, Sustainable Food Sourcing, Waste Management, Defense Technology, Public Policy, Corporate Social Responsibility (CSR) And other emerging technologies identified by AICTE.

Benefits

  • Financial Assistance Category A Conferences
  • Financial assistance equal to one-third of the total conference expenditure
  • Maximum assistance up to ₹3,00,000
  • Applicable for conferences organized in AICTE pre-defined themes. Category B Conferences
  • Financial assistance equal to one-third of the total conference expenditure
  • Maximum assistance up to ₹2,00,000
  • Applicable for conferences in: 1. Emerging areas 1. Core engineering and technical disciplines 1. Management and hotel management 1. Multi-disciplinary, interdisciplinary, cross-disciplinary, and trans-disciplinary areas Conditions
  • The conference duration should be at least 2 days
  • At least 3 eminent experts should participate as keynote speakers
  • At least 15% participants should be from other states
  • Papers from host institution should not exceed 10% of total papers
  • The approved conference should be conducted within 12 months from sanction

Financial Assistance

Category A Conferences

  • Financial assistance equal to one-third of the total conference expenditure.
  • Maximum assistance up to ₹3,00,000.
  • Applicable for conferences organized in AICTE pre-defined themes.

Category B Conferences

  • Financial assistance equal to one-third of the total conference expenditure.
  • Maximum assistance up to ₹2,00,000.
  • Applicable for conferences in:
  1. Emerging areas
  2. Core engineering and technical disciplines
  3. Management and hotel management
  4. Multi-disciplinary, interdisciplinary, cross-disciplinary, and trans-disciplinary areas

Conditions

  • The conference duration should be at least 2 days.
  • At least 3 eminent experts should participate as keynote speakers.
  • At least 15% participants should be from other states.
  • Papers from host institution should not exceed 10% of total papers.
  • The approved conference should be conducted within 12 months from sanction.
  • The institution can receive grant only once in 2 years.
  • AICTE logo must be displayed in all conference materials and venue displays.
  • Funds cannot be utilized for any purpose other than the approved conference.

Mode of Disbursement

  • Reimbursement basis after successful completion of conference.
  • Released to the institution after submission and verification of required documents.
  • One-time assistance per approved conference.
  • The sanctioned conference must be conducted within 12 months from sanction letter.

Eligibility

General Eligibility

  1. The applicant institution should be approved by the All India Council for Technical Education (AICTE).
  2. The applicant institution should have at least 8 years of existence.
  3. The applicant institution should organize conferences in approved technical or management disciplines.
  4. The applicant institution should preferably have National Board of Accreditation (NBA) accredited departments.
  5. The applicant institution should possess in-house expertise in the proposed conference theme.
  6. The applicant institution should invite overseas participants for international conferences.
  7. The applicant institution should include at least 3 eminent national or international experts as keynote speakers.
  8. The applicant institution should organize conferences for a minimum duration of 2 days.
  9. The applicant institution should maintain a dedicated conference webpage.

Eligibility of Coordinator

  1. The applicant coordinator should be a full-time regular Associate Professor, Professor, or senior faculty member.
  2. The applicant coordinator should possess at least 10 years of teaching and research experience.
  3. The applicant coordinator should have research publications.
  4. The applicant coordinator should have organized:
  • At least 3 conferences for international conference applications
  • At least 1 conference for national conference applications

Eligibility of Co-Coordinator

  1. The applicant institution should identify a co-coordinator.
  2. The co-coordinator should possess at least 7 years of teaching and research experience.
  3. The co-coordinator should have organized at least 1 conference for international conference applications.

Application Process

Online

AICTE Portal Login
Step 1: Visit the AICTE website https://www.aicte-india.org
Step 2: Click on the “Web Portal Login” button.
Step 3: Log in to the AICTE portal with the credentials provided by the AICTE.
Step 4: After successful logging, the home page of the institute appears.
AQIS Application
Step 1: After login, navigate to the AQIS application screen please click on the “AICTE Quality Improvement Schemes (Financially Funded Scheme)” icon.
Step 2: The AQIS application page of the institute is open.
Step 3: Click on the “AQIS Application- Institute details”
Step 4: Institute and Bank Details will auto-populate in “AQIS Application – Institute Details” Please check and update according to changes.
Note:

  1. Bank Account should be Saving Account.
  2. Account Holder's name should not be a personal name.
    Step 5: Check the declaration flag, then click on the “Save Bank Details” button.
    Step 6: To confirm the bank details entered, kindly click on the “Confirm Bank Details” button.
    Step 7: If the bank details are incorrect, click on the Cancel button to edit the bank details again otherwise click on OK to confirm the details.
    Note: Once the ‘OK’ button is clicked. The Institute details and Bank details will become read-only mode.
    Step 8: Click on the “All AQIS Application Information”
    Step 9: Click on the “Download Mandate Form” and “Download Declaration Certificate”
    Step 10: Click on the “AQIS Document Attachment”
    Step 11: Click on the new record ( ) button.
    Step 12: After attaching the Mandate form, click on the save ( ) button.
    Note: Please attach the Verified Bank Mandate Form in scanned PDF format (Maximum Size10 MB).
    Application for ‘Grant for Organising Conference’
    • Initiating New application
    Step 1: After uploading the attachment of the mandate form, Click on the “All AQIS Application Information”
    Step 2: Click on the new record ( ) button.
    Step 3: Select the “GOC- Grant for Organising Conference” in AQIS Schemes dropdown.
    Step 4: Click on AQIS Application ID
    Step 5: AQIS Detail Application for GOC.
    Section A: Coordinator/PI/Applicant Details
    Step 1: Click on the Coordinator/PI/Applicant Details
    Step 2: “Has the Institute been sanctioned any conference by AICTE in the last 2 financial years?”, Select the appropriate option.
    Step 3: Click on the selection menu icon ( ) in the Faculty ID field to add details of the conference coordinator. Select the faculty ID from the Faculty ID list and click on the OK button.
    Step 4: Fill in all the fields of the Details of the Coordinator section.
    Step 5: Click on the selection menu icon ( ) in the Co-coordinator Faculty ID field to add details of the conference Co-coordinator. Select the faculty ID from the Faculty ID list and click on the OK button.
    Step 6: Fill in all the fields of Details of the Co-coordinator section.
    Step 7: AICTE has identified conferences of repute, organized/sponsored by leading Professional Bodies/institutions organized at a set frequency. Select the appropriate field.
    Step 8: Confirm the declaration
    Section B: AQIS Application Details
    Step 1: Click on the AQIS Application Details
    Step 2: Navigate to the AQIS Application Details, fill in all the fields
    Step 3: After filling in all the required details in the fields, click on the Save ( ) button.
    Section C: Academic Credentials of Coordinator /PI/Applicant
    Step 1: Click on the Academic Credentials of Coordinator /PI/Applicant
    Step 2: Click on the new record ( ) button to add the Record and select the parameter Criteria.
    Step 3: Select “YES/NO” according to the parameter, fill in the Count/Number, and fill in the Area of Specialisation. Click on the save ( ) button.
    Note: Further repeat the above Steps 2 and 3 for the following Parameters/Criteria
    • Any state / National/International awards received?
    • Membership of the Professional / Learned bodies/ Societies
    • No. of National/International conferences organized
    • Number of Patents Registered
    • Number of Ph. D students Guided
    • Papers published in International Journals in the last 3 years
    • Papers published in national Journals in the last 3 years
    • Relevant experience of conducting/coordinating similar programs from AICTE and other funding agencies in the past three years
    • Research Experience in years
    • Teaching/Industry Experience in years
    • Whether the Coordinator has Ph.D.
    Step 4: After filling in all the required details in the fields, click on the Save ( ) button.
    Section D: Credentials of Co-coordinator
    Step 1: Click on the Credentials of Co-coordinator
    Step 2: Click on the new record ( ) button to add the Record and select the parameter Criteria.
    Step 3: Select “YES/NO” according to the parameter, fill in the Count/Number, and fill in the Area of Specialisation/Details. Click on the save ( ) button.
    Note: Further repeat the above Steps 2 and 3 for the following Parameters/Criteria
    • No. of National/International conferences organized
    • Number of Ph. D students Guided
    • Membership of the Professional / Learned bodies/ Societies
    • Papers published in International Journals in the last 3 years
    • Papers published in national Journals in the last 3 years
    • Whether the Coordinator has Ph.D.
    • Teaching/Industry Experience in years
    • Relevant experience in conducting/coordinating similar programs from AICTE and other funding agencies in the past three years
    • Research Experience in years
    Step 4: After filling in all the required details in the fields, click on the Save ( ) button.
    Section E: Credentials of Institution / Department
    Step 1: Click on the Credentials of Institution / Department
    Step 2: Click on the new record ( ) button to add the Record and select the parameter Criteria.
    Step 3: Select “YES/NO” according to the parameter, fill in the Count/Number, and fill in the Details. Click on the save ( ) button.
    Note: Further repeat the above Steps 2 and 3 for the following Parameters/Criteria
    • For organizing the conference institute is collaborating with Industry
    • Is the institute collaborating with the technical Society for organizing a conference
    • Number of conferences already conducted in the institute in the last 3 years
    • Number of courses Accredited in the Institute
    • Is the institute collaborating with any reputed Institute or Laboratory for organizing the conference
    • Number of Years of Establishment of the Institute
    • Whether the level of the course under which the conference is to be conducted PG?
    • Whether the course under which the proposal is submitted, is accredited by NBA?
    Step 4: After filling in all the required details in the fields, click on the Save ( ) button.
    Section F: Justification of proposal
    Step 1: Click on the Justification of proposal
    Step 2: Click on the new record ( ) button to add the Record and select the parameter Criteria.
    Step 3: Select the parameter/ Criteria, fill in the Details and Click on the save ( ) button.
    Note: Further repeat the above Steps 2 and 3 for the following Parameters/Criteria
    • Benefits to Faculty
    • Benefits to Students
    • Expected Outcome & Impact on Academic
    • Expected Outcome & Impact on Research
    • Name of Guest speakers with designation and organization
    • Number of participants expected
    • Objectives & Context
    • Relevance
    Step 4: After filling in all the required details in the fields, click on the Save ( ) button.
    Section G: Foreign participants/invited speakers to the conference
    Step 1: Click on the Foreign participants/invited speakers to the conference
    Step 2: Click on the new record ( ) button to add the Record
    Step 3: After filling in all the fields clicks on the ( ) Save button.
    Section H: Financial commitment from other organizations/agencies
    Step 1: Click on the Financial commitment from other organizations/agencies.
    Step 2: Click on the new record ( ) button to add the Record
    Step 3: After filling in all the fields click on the ( )Save button.
    Section I: Budget Estimates GOC
    Step 1: Click on the Budget Estimates GOC
    Step 2: Click on the new record ( ) button to add the Record
    Step 3: Select ‘Head of Expenditure’, and fill in the ‘Anticipated Expenditure’ and ‘Justification’ of that expenditure.
    Note: Further repeat the above Steps 2 and 3 for the following ‘Head of Expenditure’
  3. For Online Conferences
  4. For Onsite Conferences
    Step 4: After filling in all the fields click on the ( ) Save button.
    • Certificate/Brochure and other documents designing.
    • Conference website designing & updating.
    • Honorarium to Experts/ Resource Persons.
    • Publication of Proceedings.
    • Miscellaneous.
    • Pre-conference printing (announcements, abstracts, etc.)
    • Banners/Folders, Pen, and other stationery material for registration and Certificate printing and brochure printing
    • Hospitality to participants /resource persons (Tea, Snacks & Lunch)
    • Boarding and lodging charges for out-stationed participants/ Experts/ resource persons
    • TA/DA & Honorarium to Experts/ resource persons
    • Misc. expenditure including Photography, LCD projector, screen, bouquets, mementos, short visit (if any), etc.
    • Publication of Proceedings (Online/printed/CD)
    • Any other required expenditure
    Section J: AQIS Application Attachment
    Step 1: Click on the AQIS Application Attachment
    Step 2: Click on the new record ( ) button to add the Record
    Step 3: Click on the ( ) button in ‘Attachment Name’ to attach the Declaration certificate of GOC.
    Step 4: After attaching the Declaration Certificate, click on the save ( ) button.
    Note: Please attach a verified Declaration Certificate scanned copy in PDF format (Maximum Size10 MB).
    Section K: Keywords related to the conference
    Step 1: Click on the Keywords related to the conference
    Step 2: Click on the new record ( ) button to add the Record
    Step 3: After filling in all the fields click on the ( )Save button.
    Note: Minimum 5 Keywords related to conference themes are required to submit the application.
    • Validate and submit the application
    Step 1: Click on the Coordinator/PI/Applicant Details
    Step 2: Click on the Validate application button.
    Step 3: After clicking on the Validation button the message will be populated and stated as “Validation for Scheme: 'GOC- Grant for Organizing Conference' is completed Successfully”
    Click on the OK button.
    Step 4: Click on the Submit button.
    Processing Methodology
    (a) Online submission of application by the institution.
    (b) Applications received every two months will be processed in a single lot.
    (c) Screening/ scrutiny of applications at Council.
    (d) Evaluation of applications by the expert committee.
    (e) The final decision will be taken by the Council, keeping in view the recommendations made by the experts and the availability of funds for the scheme.
    (f) After the Council’s approval, the Offer Letter for the conference will be sent to the institution.
    (g) Offer Letters can be used by the institute to raise funds from other sponsors.
    For more information contact us
    Scheme-related Information:
    e-mail address: gocidc@aicte-india.org Phone Number: (011) 29581334
    Technical Information:
    e-mail address: it2idc@aicte-india.org Phone Number: (011) 29581340

Clarifications

Additional points from the scheme information published on myScheme (not legal advice).

What Documents Are Required To Be Produced Upon The Receipt Of Sanction Letter?
On receipt of Sanction Letter: The Acceptance Letter with dates of the Conference, within 15 days from the date of receipt of the Offer Letter duly signed and seal affixed by the Coordinator and Head of the Institutions along with proforma for permission/ clearance of the Government of India for organizing International Conference.
What Documents Are Required To Be Produced Upon The Conduct Of The Conference?
Documents to be submitted after the conduct of the conference: (a) Statement of Accounts and Expenditure in prescribed format duly audited by the Chartered Accountant in the case of a private institution and by the Finance Officer/Account Officer in respect of government/government-aided institution. (b) Supporting bills/documents on account of expenses incurred for the purpose duly attested by the Head of the Institute. (c) Soft copy of the final report submitted on the portal as mentioned above (in section 10).
What Would Happen If The Institute Does Not Submit The Required Documents After Conducting The Conference?
In such a case, the AICTE may withhold fund release to the Institute in its other schemes if the project is not closed by submitting the documents after 30 days of the conference.
Who Should Be Auditing The "Statement Of Accounts And Expenditure"?
The "Statement of Accounts and Expenditure" in the prescribed format should be duly audited by the Chartered Accountant in the case of a private institution and by the Finance Officer/Account Officer in respect of government/government-aided institution.
How Many Participants Must Be Visible In The Geotagged Photographs Of The Conference?
In the Geotagged photographs of the conference, at least 15 participants should be visible.
Who Must Attest The Supporting Bills/Documents Reg. The Expenses Incurred?
Supporting bills/documents on account of expenses incurred for the purpose duly attested by the Head of the Institute.
Who Must Be The Competent Authority For Signing The Acceptance Letter?
The Acceptance Letter must be signed and sealed affixed by the Coordinator and Head of the Institution.
Is There A Deadline To Submitting The Acceptance Letter?
The Acceptance Letter with dates of the Conference, within 15 days from the date of receipt of the Offer Letter.
Is There A Deadline To The Submission Of The Applications?
There is no deadline, the applications are invited throughout the year.
Are All AICTE-Approved Institutes Eligible To Apply To This Scheme?
No, this scheme is only open to AICTE-approved institutes with at least 8 years of existence.
Who Can Be The Coordinator For This Scheme?
Coordinator must: (i) be a full-time regular Associate Professor or Professor or a senior faculty with at least 10-year experience in teaching and research with publications and (ii) have organized at least three conferences if applying for an international conference and one conference if applying for the national conference.
Who Can Be The Co-Coordinator For This Scheme?
(i) at least 7 years of experience in teaching and research and (ii) have organized at least one conference if applying for an international conference.
Will Certain Organizations Be Given Weightage Over The Others?
Weightage will be given to conferences supported by organizations (working on the theme of the conference) like: (i) leading professional bodies like IEEE/ ASME/ ASCE etc. (ii) reputed organizations/ departments/ technical universities etc. (iii) industry/ industry associations/ R&D labs etc.

References

Guidelines
https://www.aicte.gov.in/sites/default/files/IDC/Modification%20GOC%20Scheme%20document.pdf
Proformas
https://www.aicte.gov.in/sites/default/files/IDC/Proformas.pdf
User Guide - Application Process
https://www.aicte.gov.in/sites/default/files/User%20Manual%20for%20GOC%20scheme_compressed.pdf

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Frequently asked questions

What is the purpose of AICTE Grant for Organizing Conference?
AICTE Grant for Organizing Conference is a government welfare initiative designed to support Infra, Institution through benefits related to Education & Learning, financial assistance, subsidies, social welfare, healthcare, education, or livelihood support.
Who can apply for AICTE Grant for Organizing Conference?
Eligibility for AICTE Grant for Organizing Conference may depend on factors such as income category, age, gender, occupation, state of residence, social category, and government-defined beneficiary criteria.
What benefits are offered under AICTE Grant for Organizing Conference?
Benefits under AICTE Grant for Organizing Conference may include financial assistance, subsidies, scholarships, insurance support, healthcare benefits, pension support, training assistance, or welfare services depending on the scheme guidelines.
Which department manages AICTE Grant for Organizing Conference?
AICTE Grant for Organizing Conference is managed by Department Of Higher Education and may be implemented through district offices, online portals, CSC centres, banks, or authorised government agencies.
Can users apply online for AICTE Grant for Organizing Conference?
Yes, eligible applicants may be able to apply online for AICTE Grant for Organizing Conference through official government portals, authorised service centres, or digital application systems depending on the implementation process.
Is Aadhaar mandatory for AICTE Grant for Organizing Conference?
Many government schemes may require Aadhaar verification, identity proof, or linked bank account details for beneficiary validation and direct benefit transfer processing.
Where can users apply for AICTE Grant for Organizing Conference?
Applications for AICTE Grant for Organizing Conference may be submitted through government departments, official scheme portals, CSC centres, district offices, welfare departments, or authorised service centres.
What documents may be required for AICTE Grant for Organizing Conference?
Applicants may need Aadhaar card, income certificate, residence proof, bank account details, caste certificate, photographs, educational records, or occupation-related documents depending on scheme eligibility requirements.
Is income certificate required for AICTE Grant for Organizing Conference?
Income certificate requirements may vary depending on beneficiary category, subsidy eligibility, and financial assistance criteria defined under AICTE Grant for Organizing Conference.
Is AICTE Grant for Organizing Conference a central government scheme?
Yes, AICTE Grant for Organizing Conference is a central government welfare initiative that may be implemented across multiple states through authorised departments and agencies.
Can students apply for AICTE Grant for Organizing Conference?
Eligible students studying in recognised institutions may apply for AICTE Grant for Organizing Conference depending on educational qualification, category, income limit, and academic eligibility.
Is scholarship amount provided under AICTE Grant for Organizing Conference?
AICTE Grant for Organizing Conference may provide scholarship assistance, tuition support, educational reimbursement, or financial aid for eligible students.
Does AICTE Grant for Organizing Conference provide business loan or startup assistance?
AICTE Grant for Organizing Conference may support entrepreneurs, startups, self-employed individuals, MSMEs, or small businesses through financial assistance, subsidies, credit support, or training initiatives.
Is collateral required under AICTE Grant for Organizing Conference?
Collateral requirements may vary depending on the loan amount, implementing agency, financial institution, and government subsidy structure.
Can CSC centres help users apply for AICTE Grant for Organizing Conference?
Many government schemes may be accessible through nearby CSC centres, authorised digital service centres, or welfare facilitation offices.
How can users check the latest updates for AICTE Grant for Organizing Conference?
Users should verify official notifications, department announcements, application deadlines, and eligibility updates through authorised government portals or implementing agencies.
Can beneficiaries track application status for AICTE Grant for Organizing Conference?
Certain schemes may provide online application tracking, beneficiary verification systems, or status-check facilities through official portals.
Where can users get help for AICTE Grant for Organizing Conference in All India?
Users in All India may seek assistance through CSC centres, district welfare offices, government departments, agriculture offices, social welfare departments, or authorised facilitation centres.
Which nearby public services may help with AICTE Grant for Organizing Conference applications?
Depending on the scheme, users may require support from Aadhaar centres, CSC centres, banks, hospitals, post offices, or government welfare offices for document verification and application assistance.