[Request for Proposal (RFP) for Empanelment of Event Management Agencies.] open
AI summary
This tender provides details about the project including scope of work, estimated value, deadlines, and eligibility requirements.
Overview
The Department of IT and C is inviting proposals for the empanelment of Event Management Agencies through an open tender process. This tender is aimed at selecting qualified agencies to provide event management services as per the requirements outlined in the Request for Proposal (RFP).
Scope / Work
The work involves the empanelment of agencies that can manage various events as specified in the RFP. Bidders are required to refer to the tender documents for detailed qualifications and requirements. A pre-bid meeting is scheduled for 14-May-2026 at the DoIT and C office in Jaipur, which will provide an opportunity for bidders to clarify any doubts regarding the tender.
Fees & EMD
- Tender Fee: ₹1,000, payable offline at Jaipur. Exemption is allowed as per the NIB/RFP.
- EMD (Earnest Money Deposit): ₹100,000, also payable offline at Jaipur. Exemption is allowed. Bidders must ensure compliance with the payment modes specified, which include Demand Draft (DD), Bank Guarantee (BG), Banker's Cheque (BC), and EGRAS.
Key dates
- Tender Published: 08-May-2026
- Document Download Start: 08-May-2026
- Document Download End: 25-Jun-2026, 04:00 PM
- Bid Submission Start: 27-May-2026, 06:00 PM
- Bid Submission End: 25-Jun-2026, 04:00 PM
- Bid Opening Date: 25-Jun-2026, 05:00 PM
Bidders should ensure timely submission of all required documents and compliance with the specified timelines to avoid disqualification.
AI insights
Risk factors
- EMD size
- bid validity of 180 days
- tight timelines for submission
- withdrawal allowed
Financials
| Tender value | Undisclosed |
|---|---|
| EMD amount | ₹1,00,000 — payable to As per mentioned in NIB/RFP at Jaipur |
| Tender fee | ₹1,000 — payable to As per mentioned in NIB/RFP at Jaipur |
Payment mode Offline
Timeline
| Publish date | 8 May 2026 |
|---|---|
| Bid end | 25 Jun 2026 |
| Opening date | 25 Jun 2026 |
Critical dates
From the portal detail page (all dates captured when available).
| Bid Opening Date | 25-Jun-2026 05:00 PM |
|---|---|
| Bid Submission End Date | 25-Jun-2026 04:00 PM |
| Bid Submission Start Date | 27-May-2026 06:00 PM |
| Document Download / Sale End Date | 25-Jun-2026 04:00 PM |
| Document Download / Sale Start Date | 08-May-2026 06:00 PM |
| Published Date | 08-May-2026 06:00 PM |
Tender Documents
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| Name | Size | Type | Action |
|---|---|---|---|
| RFP.pdf | 1.20 MB | ||
| CoorigendumEMA120626.pdf | 313.41 KB | ||
| order.pdf | 120.96 KB | ||
| Corigendum.pdf | 312.54 KB | ||
| Final_RFPforEMP2026.pdf | 1.26 MB |
Corrigenda
Official amendments and notices. PDFs open in the same viewer as tender documents (sign in, verified email, daily limit applies).
Date Extension Corrigendum
| File | Size | Type | Action |
|---|---|---|---|
| CoorigendumEMA120626.pdf | 313.41 | ||
| order.pdf | 120.96 |
Annexure- B
| File | Size | Type | Action |
|---|---|---|---|
| Corigendum.pdf | 312.54 |
FINAL RFP
| File | Size | Type | Action |
|---|---|---|---|
| Final_RFPforEMP2026.pdf | 1293.12 |
Work details
Location, category, and schedule for this procurement.
| Location | AS PER RFP |
|---|---|
| Category | Miscellaneous Services |
| Bid validity | 180 days |
| Contract type | Empanelment |
| Pincode | 302005 |
| Pre-bid meeting | 14-May-2026 03:00 PM — DoIT and C, Jaipur |
| Bid opening place | DoIT and C, Jaipur |
| NDA / pre-qualification | Please refer Tender documents. |
Request for Proposal (RFP) for Empanelment of Event Management Agencies.
Tender basics
| Tender type | Open Tender |
|---|---|
| Form of contract | Empanelment |
| Tender category | Services |
| No. of covers | 1 |
| Organisation chain | Department of IT and C||Secretary and Commissioner IT and C |
| Source portal | eproc.rajasthan.gov.in |
Covers (bid packets)
What to submit in each cover, as listed on the tender portal.
| Cover no. | Cover type | Description | Document type |
|---|---|---|---|
| 1 | Fee/PreQual/Technical/Finance | FEES DOCUMENTS (TENDER FEES, RISL PROCESSING FEES, EMD BID SECURITY) | |
| — | — | ALL REQUIRED DOCUMENTS AS PER RFP TERMS AND CONDITIONS. (COMPLETE TECHNICAL BID) |
Authority details
| Inviting authority | Commissioner, DoIT and C, Jaipur |
|---|---|
| Address | DoIT and C, IT Building, Yojana Bhawan Campus, Tilak Marg, C-Scheme, Jaipur (Rajasthan) |
| Payment instruments | Offline (DD) , Offline (BG) , Offline (BC) , Offline (EGRAS) |
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