[Request for Proposal For Hiring of an Event Management Agency for 12th International Day of Yoga 2026 Sports and Youth Services Department, Government of Odisha] open
AI summary
This tender provides details about the project including scope of work, estimated value, deadlines, and eligibility requirements.
Overview
The Sports and Youth Services Department of the Government of Odisha is inviting proposals for hiring an Event Management Agency for the 12th International Day of Yoga in 2026. This is an open tender, and interested bidders must comply with the specified requirements outlined in the tender documents.
Scope / Work
The primary objective is to engage an event management agency to organize the 12th International Day of Yoga at Kalinga Stadium, Bhubaneswar. Bidders are required to refer to the tender documents for detailed specifications and qualifications. A pre-bid meeting will be held virtually on 19-May-2026 at 11:00 AM to clarify any queries.
Fees & EMD
- Tender Fee: ₹10,000, payable offline to the Under Secretary cum DDO at Bhubaneswar. No exemptions are allowed for the tender fee.
- EMD (Earnest Money Deposit): ₹6,00,000, also payable offline to the Under Secretary cum DDO at Bhubaneswar. Exemptions for EMD are permitted under certain conditions.
Key Dates
- Tender Published: 11-May-2026 05:00 PM
- Document Download Start: 11-May-2026 05:00 PM
- Document Download End: 01-Jun-2026 04:00 PM
- Bid Submission Start: 23-May-2026 11:00 AM
- Bid Submission End: 01-Jun-2026 04:00 PM
- Bid Opening: 01-Jun-2026 04:30 PM
- Clarification Period: 11-May-2026 to 18-May-2026
Bidders should ensure all documents are submitted in the specified formats and adhere to the timelines to avoid disqualification.
AI insights
Risk factors
- High EMD amount
- Tight submission timelines
- No exemptions for tender fee
- Bid validity of 180 days
Financials
| Tender value | Undisclosed |
|---|---|
| EMD amount | ₹6,00,000 — payable to Under Secretary cum DDO at Bhubaneswar |
| Tender fee | ₹10,000 — payable to Under Secretary cum DDO at Bhubaneswar |
Payment mode Offline
Timeline
| Publish date | 11-May-2026 05:00 PM |
|---|---|
| Bid end | 01-Jun-2026 04:00 PM |
| Opening date | 01-Jun-2026 04:30 PM |
Critical dates
From the portal detail page (all dates captured when available).
| Bid Opening Date | 01-Jun-2026 04:30 PM |
|---|---|
| Bid Submission End Date | 01-Jun-2026 04:00 PM |
| Bid Submission Start Date | 23-May-2026 11:00 AM |
| Clarification End Date | 18-May-2026 05:00 PM |
| Clarification Start Date | 11-May-2026 05:00 PM |
| Document Download / Sale End Date | 01-Jun-2026 04:00 PM |
| Document Download / Sale Start Date | 11-May-2026 05:00 PM |
| Published Date | 11-May-2026 05:00 PM |
Tender Documents
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| Name | Size | Type | Action |
|---|---|---|---|
| BOQ_590707.xls | 317.5 KB | XLS | |
| RFPforIYD2026.pdf | 1.00 MB |
Work details
Location, category, and schedule for this procurement.
| Location | Kalinga Stadium, Bhubaneswar |
|---|---|
| Category | Miscellaneous Services |
| Bid validity | 180 days |
Tender basics
| Tender type | Open Tender |
|---|---|
| Form of contract | Item Rate |
| Tender category | Services |
| No. of covers | 2 |
| Organisation chain | Sports and Youth Services Department |
| Source portal | tendersodisha.gov.in |
Covers (bid packets)
What to submit in each cover, as listed on the tender portal.
| Cover no. | Cover type | Description | Document type |
|---|---|---|---|
| 1 | Fee/PreQual/Technical | Format of Pre-Bid Queries, Tender Submission Letter, Bidders Authorization Certificate | |
| — | — | Proforma for Affidavit, Information on Bidders Organisation, Format for Financial Capacity | |
| — | — | Power of Attorney, Relevant Experience and Approach and Methodology, Draft Form of Contract | |
| — | — | Other documents as per RFP | |
| 2 | Finance | BOQ | .xls |
Authority details
| Inviting authority | Deputy Secretary, DSYS |
|---|---|
| Address | Kalinga Stadium, Bhubaneswar |
| Payment instruments | Offline (DD - Demand Draft) , Offline (BC - Bankers Cheque) |
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