Scheme of Development Assistance to Colleges for the Construction of Buildings

The scheme "Scheme of Development Assistance to Colleges for the Construction of Buildings" was launched by the University Grants Commission, Ministry of Education, Govt. of India. The scheme aims to help Colleges in the consolidation and expansion of infrastructure. The scheme provides financial assistance for the construction and renovation/extension of existing buildings, including classrooms, library, laboratories, administrative block, staff quarters, and hostels. The applications for this scheme are accepted after the College has constituted a Building Committee, finalized the plans and estimates, and resolved to take up the building projects with University Grants Commission assistance.

Financial Assistance

• The scheme provides financial assistance for the construction and renovation/extension (of existing buildings) of various types of buildings (e.g., classrooms, library, laboratories, administrative block, staff quarters, hostels).
• The University Grants Commission provides financial assistance on a 100% basis within the approved ceiling.
• Colleges may seek assistance up to 60% of the total grants allocated under General Development Assistance in a Plan period for the construction of buildings.

Disbursement

The release of the approved grant is staggered based on progress and documentation:

• 50% of the approved grant will be released while conveying the University Grants Commission’s approval to the Plan and Estimates.
• 40% of the approved grant will be released upon receipt of the audited Utilisation Certificate, audited Statement of Expenditure, and progress report of the first installment indicating the stage of construction (Annexure-IV & V).
• Remaining 10% of the grant will be released on receipt of the Completion documents (Annexure-IV, VI, VII, revised estimates, and photographs).

Conditions

• The College must ensure that the expenditure exceeding the UGC grant, if any, will be met by the College from its own resources.
• The construction must not be delayed for want of funds.
• The Project should be completed in a time-bound manner (in months).
• The construction must be executed in accordance with the plan accepted by the Commission.

• The applicant must be a College.
• The applicant must be included in the list of Colleges maintained by the University Grants Commission.
• The applicant must be included under Sections 2(f) and 12B of the University Grants Commission Act, 1956.

Offline

Step 1: Constitute the Building Committee and Determine Project Requirements

The College must first constitute a Building Committee which includes the Principal/Teacher-in-Charge, Vice-Principal (if appointed), a representative of the affiliating University, a representative of the Central Public Works Department/Public Works Department/Zilla Parishad/Corporations (not below the rank of Assistant Engineer), and representatives from the teaching staff, user teaching departments, administration, and accounts division, along with the Architect engaged by the College. This committee is responsible for finalizing plans and estimates and ensuring proper utilization of funds.

Step 2: Submit Project Proposal and Required Documents for University Grants Commission Approval.

After the Building Committee has resolved to take up the project, the College must submit the proposal in the prescribed format, along with the required documents, to the University Grants Commission for final approval. On the basis of the documents submitted, the University Grants Commission will process the proposal and convey its approval or otherwise.